Guidelines for Class Representatives
The class representative system aims to establish and maintain a line of communication between parents and the classroom teacher.
The role of the class representative is to:
- Collect the signed contact detail forms received from parents/guardians at the beginning of term.
- Produce a class contact list
- Circulate the list to all parents/guardians in that class as soon as possible after the start of the school year.
- Update and recirculate the class contact list as necessary throughout the year.
- Set up a group email list
- Make regular contact with the teacher regarding:
- help with excursions and incursions
- rosters for class helpers
- requests for materials for classroom projects
- assistance with school events/activities (particularly in the junior levels).
- Circulate and promote information regarding fundraising projects and special activity days on behalf of the Parent Teacher Association (PTA).
- Provide a personal approach to welcoming new families into our school community.
- Organise opportunities for parents to socialise within a class/year level; for example, coffee mornings, park play afternoons, restaurant nights etc.
- Organise an end of year thank you celebration for your child’s teacher.
- The class representative may coordinate, with the assistance of others, a gift for the teacher at the end of the year, if the majority of parents are keen and willing to participate.
- Provide assistance in the classrooms with displays and cleaning at the end of term / year.
- The class teacher should be copied in on all emails to parents so he/she is aware of what has been communicated to parents by the class representative.
How class representatives are appointed:
- At the beginning of the school year, a teacher will ask for expressions of interest from parents/ guardians or a parent/guardian may volunteer.
- If expressions of interest are not forthcoming, the class teacher may approach individual parents/ guardians within the class.
- The role of class representative can be shared very effectively between two parents/guardians.
- If a class representative goes on leave then they should make arrangements for someone to cover in their absence.
- Ideally an existing parent will assume the role for prep classes to support prep parents new to the school.